> ## Documentation Index
> Fetch the complete documentation index at: https://docs.alana.shopping/llms.txt
> Use this file to discover all available pages before exploring further.

# Roles and Permissions

> Understand what each role can do in your workspace

# Roles and Permissions

Alana Shopping B2B uses roles to control what team members can do in your workspace. Choose the right role when inviting someone based on their responsibilities.

## Available Roles

### Owner

**Full access and control**

The Owner has complete access to everything:

* Manage all workspace settings
* Invite and remove team members
* Change roles and permissions
* Access billing and payment information
* View and delete all workspace data
* Transfer workspace ownership to another Admin

**When to use:** The person responsible for the workspace, usually the account owner.

### Admin

**Manage people and settings**

Admins can:

* Invite and remove team members
* Change roles for other members
* Access and modify workspace settings (name, logo, security)
* View billing information (but cannot change it)
* View audit logs
* Create and manage API keys

**Cannot:** Transfer workspace ownership, delete the workspace, or access billing payment methods.

**When to use:** Team leads, managers, or trusted colleagues who help run the workspace.

### Editor

**Create and manage content**

Editors can:

* Create, edit, and delete products
* Create and manage catalogs
* Edit product descriptions and metadata
* Collaborate on content with other editors
* View workspace members and their roles

**Cannot:** Access workspace settings, invite team members, or manage billing.

**When to use:** Content creators, product managers, and anyone building product content.

### Viewer

**Read-only access**

Viewers can:

* View all products and catalogs
* Read product information
* Access reports and analytics
* View workspace members

**Cannot:** Create or edit anything, manage team members, or access settings.

**When to use:** Stakeholders, clients, or team members who need to review content but shouldn't make changes.

## Permissions Matrix

Here's what each role can do:

| Action                 | Owner | Admin | Editor | Viewer |
| ---------------------- | ----- | ----- | ------ | ------ |
| **Workspace Settings** |       |       |        |        |
| View settings          | ✓     | ✓     | ✗      | ✗      |
| Edit settings          | ✓     | ✓     | ✗      | ✗      |
| **Team Management**    |       |       |        |        |
| Invite members         | ✓     | ✓     | ✗      | ✗      |
| Remove members         | ✓     | ✓     | ✗      | ✗      |
| Change roles           | ✓     | ✓     | ✗      | ✗      |
| Transfer ownership     | ✓     | ✗     | ✗      | ✗      |
| **Content**            |       |       |        |        |
| View content           | ✓     | ✓     | ✓      | ✓      |
| Create content         | ✓     | ✓     | ✓      | ✗      |
| Edit content           | ✓     | ✓     | ✓      | ✗      |
| Delete content         | ✓     | ✓     | ✓      | ✗      |
| **Billing & Admin**    |       |       |        |        |
| View billing           | ✓     | ✓     | ✗      | ✗      |
| Manage billing         | ✓     | ✗     | ✗      | ✗      |
| View audit logs        | ✓     | ✓     | ✗      | ✗      |
| Manage API keys        | ✓     | ✓     | ✗      | ✗      |

## Assigning Roles

When you invite a team member, you choose their role. To change someone's role later:

1. Go to **Workspace Settings** > **Team**
2. Click the **role dropdown** next to their name
3. Select the new role
4. The change is applied immediately

## Best Practices

* **Owner** — Keep this role for yourself or one trusted person
* **Admin** — Give this to colleagues who help manage the workspace
* **Editor** — Most team members should be Editors
* **Viewer** — Use for clients, stakeholders, or read-only team members
* **Principle of least privilege** — Only give people the access they need to do their job

## Questions About Permissions?

If you need a role with different permissions, or have specific security needs, contact our support team. We can discuss custom permission levels for Enterprise plans.

## Related Topics

* **[Inviting Team Members](/help/workspaces/inviting-team-members)** — How to add people to your workspace
* **[Workspace Settings](/help/workspaces/workspace-settings)** — Manage your workspace
* **[Roles and Permissions (Technical)](/concepts/roles-permissions)** — Technical details about how roles work

***

Need help? [Contact our support team](/help/faq/contact-support)